Creating a course

Courses are a fundamental part of Breeio. Courses are the objects that are assigned to users and tracked in the reports. The steps involved in creating a course are given below.

1. Create a new course in the 'Courses' tab of the Content area. Click New Course.

2. Enter the course details

Title

This is the title of the course. Learners will see this title in their 'My courses' and in their learning record.

Image

Associate an image with your course. This will appear on the course tile and in the banner at the top of the course page. You can upload your own image or browse the royalty-free images on Breeio.

Description

Learners will see the short description when they go to the course page.

Reminder message

This text is included in e-mail messages sent automatically to learners, e.g. "You will not be able to end your probation period until you have completed this course".

Completion statement

This text will appear on the course certificate and in the learner's training record. It is ideal for messages such as "Approved by the Law Society for 2.5 CPD credits".

Syllabus and pre-requisites

This text will be displayed when learners are deciding to add an optional course. It should help the learner decide if the course is appropriate for them.

Aware score

This is only available if your organisation has this feature switched on.

The default for all courses is '1'. If you want some courses to count for more on the leaderboard you can increase the award score here.

Skills

This is only available if your organisation has this feature switched on.

You can associate your course with one or more skills and levels. Completing the course will give the learner that skill and level for the validity of the course. For example, if the course must be renewed every 12 months, the skill will only be 'valid' for 12 month.

Issue certificate

Tick this box if you want to issue a certificate for the learner to print at the end of the course.

Send assignment email

When this box is ticked, each learner will receive an e-mail when they are assigned this course.

Categories

The course will be displayed within this category in the Catalogue area.

Target dates and renewals
No target dates and renewals

Use for courses with no specified due date or period and no requirement to renew.

Fixed target dates

Choose a specific date (eg. 31st May 2023) by which the course should be completed. All assignments will receive this target date, so consider how new joiners will be handled. You may want to use the 'Auto suspend' to avoid continuing to assign this course to new joiners.

Automated target dates This will apply a target date based on the date the course is assigned. It uses the 'Target completion' period to determine when the course is due for each learner. If the Target completion is 4 weeks, the Target date will be Date Assigned + 4 Weeks.
Automated with renewals

If your course needs to be reassigned automatically, enter the Validity period in months. For example, if your course should be completed every 12 months, enter 12 in the Validity period. Any past completions will be archived and the course will be re-assigned to the learner. The target date for the new assignment will be based on the date the learner completed the course.

You can also choose to have a specific 'Target completion' for the first assignment and another for each time it is renewed. This will make the assignment X weeks before it must be renewed/completed to remain valid.

Also indicate any e-mail notifications that should be sent as the target date approaches.

Auto suspend date

Automatically suspends a course on this date. This might be useful if you have used a Fixed Target Date and you do not want new joiners to be assigned the course after this date. Suspending the course will stop it from being assigned to new people and will remove un-started assignments. It will retain in-progress assignments and completions, and the ability to look at the module content. The course will still show in reports and the Learning Log, etc.

Effective date

Learners with a Joining Date on or after this date will be assigned (if they are assigned via other methods). Entering a date here will stop the assignment to anyone with either: No joining date or a joining date before the effective date.

Course manager

The name of the administrator who originally set up the course.

Status

Under construction - learners cannot see the course and completed assignments cannot view the content.

Live - assignments will be made according to assignment rules and the course is fully available.

Suspended- suspending the course will stop it from being assigned to new learners even if assignment rules are in place and will remove un-started assignments. Learners who are in-progress on this course assignment will be able to continue. Those who have completed will have the ability to look at the module content. The course will still show in reports and the Learning Log, etc.

3. Click Submit to move on and to Select the content for a course andAssigning courses.